March 26, 2012
7:00 PM
The Planning Board for the City of Marlborough met on Monday, March 26, 2012 in Memorial Hall, 3rd Floor, City Hall 140 Main Street, Marlborough, MA 01752. Members present: Barbara Fenby, Sean Fay, Colleen Hughes, Philip Hodge, Edward Coveney and Clyde Johnson. Also present: City Engineer Thomas Cullen.
MINUTES
March 12, 2012
On a motion by Ms. Hughes, seconded by Mr. Hodge, it was duly voted:
To accept and file the meeting minutes.
CHAIRS BUSINESS
43 Kinder Circle
Fence permit
The Building Department received an application for a fence along the rear of this property which abuts Jean Road. This parcel is part of an open space subdivision; however the owners state that with amount of debris that “dumped” along Jean Road, they would like to install a fence to omit that issue, however that fence would lie within the natural vegetation state and over several City Easements. After some review, the Board Members wanted to review the site before they could make a decision.
On a motion by Ms. Hughes, Seconded by Mr. Hodge, with Mr. Fay abstaining:
To table the motion.
APPROVAL NOT REQUIRED PLAN
PUBLIC HEARING
SUBDIVISION PROGRESS REPORTS
City Engineer Update
Mr. Cullen provided a new status report. He stated that a few of the subdivisions have been removed since they were completed and he stated that the Fiddlehead subdivision was before the Public Services Committee.
Cider Mill Estates
Extension Request
Mr. Collins, Assistant City Engineer, has reviewed the subdivision completion schedule. In his review, he stated that the past extensions and schedules have not been adhered too. Mr. Collins also stated that they have roughly 72 days left of work that needs to be completed. He has suggested to the Planning Board to only grant an 8 month extension.
On a motion by Mr. Fay, seconded by Mr. Johnson, it was duly voted:
To accept and file correspondence.
Taxes
Ms. Puleo stated that they are current on their tax payments.
On a motion by Ms. Hughes, seconded by Mr. Coveney it was duly voted:
To accept and file correspondence.
Extension
On a motion by Mr. Fay, seconded by Mr. Johnson, it was duly voted:
To extend the subdivision known as Cider Mill Estates until December 10, 2012.
Mauro Farm
Extension Request
(Mr. Fay noted his conflict that is on record with the Mayor’s Office.)
Mr. Cullen has reviewed the subdivision completion schedule for a two year subdivision extension request. He noted that this would be an appropriate extension however they only discussed the roadway completion of Nolan Way and Spenser Circle and not Regan Lane. Also noted there is no as-built information to date, he could not comment on the utility placement. He also noted that a new subdivision completion schedule was received late in the afternoon and it also included the completion dates for Regan Way. He is suggesting the Planning Board extend the subdivision until May 2014.
On a motion by Mr. Fay, seconded by Mr. Coveney, it was duly voted:
To accept and file the correspondence; and extend the approval of the subdivision known as Mauro Farms until June 1, 2014.
Meadowbrook Village
Covenant Approval Release
Mr. Donald Rider, the City Solicitor, and Mr. Andrew Stempler of Smith, Duggan, Buell & Rufo LLO have researched the covenants for Meadowbrook Village. In Mr. Rider’s findings, the original request of releasing lots 13A, 14A & 15 A were actually ANR lots. After some discussion between the two Attorneys, they drafted another covenant approval release of lots 13, 15 which would cover all of lot of 14A.
On a motion by Ms. Hughes, seconded by Mr. Hodge, it was duly voted:
To allow Ms. Fenby to sign the covenant approval release.
PENDING SUBDIVISION PLANS: Updates and Discussion
PRELIMINARY/ OPEN SPACE SUBDIVISION SUBMITTALS
DEFINITIVE SUBDIVISION SUBMISSIONS
SIGNS
Directional Signs, MASS DOT
Marlborough Airport
Mr. Thomas Mahoney of MASSDOT/Aeronautics Division is requesting that the Planning Board review the off-premise airport signs. In Ms. Wilderman’s letter to the Planning Board stated that all 38 communities with airports are installing the regulatory directional signs. In the City most signs will be on state roadways, however 5 of them will be in the city’s roadways which will require relief from the sign ordinance.
Mr. Stetson, the owner of Marlborough Airport, spoke on the importance of installing these signs. He stated that unless you know where the airport is located, one tends to get lost, which he sited a gas tanker truck took a wrong turn by the downtown Walgreens.
After review of the signs and their locations, it was discussed that some of the signs will be a hazard to the pedestrians due to the height and sign crowding on the existing poles. Mr. Mahoney stated he will take that into consideration with the sign shop. The Planning Board would like to see if there can be any relief to the size on several locations.
On a motion by Ms. Hughes, seconded by Mr. Johnson, it was duly voted:
To table any decision until the next meeting.
Sign Violations
Both Mr. Fay and Ms. Hughes prepared a list of sign violations throughout the City. The list will be complied and given to the Code Enforcement Office.
Emergency Management Signs
The Planning Board was alerted that the portable Emergency Signs would be in use not for the emergency purpose it was intended for. The Board members sent correspondence to the Mayor, the Commissioner of Public Works and the MEMA Coordinator that the intention of those signs was for just emergencies.
On a motion by Mr. Johnson, seconded by Mr. Fay with Ms. Hughes opposing, it was duly voted:
To send a reminder notice to the Mayor of the use of the portable Emergency Signs are for emergencies only.
INFORMAL DISCUSSION
COMMUNICATIONS/CORRESPONDENCE
On a motion by Ms. Hughes, seconded by Mr. Hodge, it was duly voted:
To accept all of the items listed under communications and/or correspondence.
On a motion by Mr. Johnson, seconded by Mr. Coveney was duly voted:
To adjourn at 8:00 p.m.
A TRUE COPY
ATTEST: _____________________________
Colleen Hughes, Clerk
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